There is one sheet per month. You simply add the date, select the reason from a drop down list, (ie fees, fuel, telephone). See list of categories.

Each sheet has a running total of income and expenses for the month.

The amounts are then transposed both to the P&L Summary Sheet and the Draft Self Assessment Sheet and will help you to keep a track of your annual expense

The amounts on this P&L sheet will be automatically following any entries made in the monthly sheets. You will be able to clearly see running totals per month and also for the whole year for each category, as well as total income and total expenses per month and for the whole year. 

All cells are password protected to prevent accidental deletion of formula.

The draft Self Assessment Form will be automatically completed by adding all the relevant amounts categories into each category (ie vehicle costs, which can include Fuel, MOT, Servicing, Repairs etc and is multiplied by the % for business use of the vehicle). 

The draft form allows you to copy across the sums when you to complete your own annual tax return, to your paper HMRC form or to complete online.

You can keep a track of all payments per pupil on this sheet.

It is for information only and will not update or reconcile with other sheets.

Allowable expenses

are the costs that you may pay out in the course of running your business, eg for fuel, advertising, stationery. See a full list of allowable expenses on the HMRC site

Non-Allowable Expenses

You cannot claim for non-business or personal items, such as entertaining. You can still enter these on the spreadsheets under a category of your choice, however, the costs will not be added to the draft assessment.

Capital expenditure is another allowance on the cost of purchasing assets that you will keep for your business and that would be necessary in order for you to make a profit. (...read more)